Start with the retreat you want to lead.
Picture the experience before you choose a ticket price. Five nights or six? One daily practice or a fuller program? A waterfall outing for everyone, or optional afternoons guests arrange themselves? These choices belong in your budget before they belong on your booking page. Your price is a promise about what you will provide. Make that promise specific enough that you can put a cost beside each part of it. Then decide what you need to earn for the time and care you bring.
Know the cost of being here.
Synergy’s hosted retreat rate is $307 per paying guest, per night, plus 13% IVA. That makes the tax-inclusive nightly cost $346.91. A five-night stay comes to $1,734.55 per paying guest; six nights comes to $2,081.46. Hosted retreats have a minimum of 10 paying guests and five nights. The package includes accommodation, three meals a day, daily housekeeping, coordination, and the agreed group arrival pickup. Excursions, treatments, additional practitioners, and other extras should have their own lines in your budget. Confirm your quote and transport arrangements before opening sales.
Your facilitator place is included.
A solo facilitator, or a facilitator and their partner, stays at no charge. Those places do not count toward the 10-paying-guest minimum, and they do count toward the property’s maximum of 21 people. For example, two complimentary occupants leave space for at most 19 paying guests, subject to the rooming arrangement. Think through who shares a room and who needs their own before assuming every possible place can be sold. Complimentary accommodation also does not cover your flights, your preparation time, or the cost of bringing additional team members.
Try a real example.
Imagine 12 paying guests staying six nights, each buying a $3,200 retreat ticket. Ticket revenue would be $38,400. Synergy’s package, including IVA, would cost $24,977.52, leaving $13,422.48 before your other expenses. If those expenses total $4,000, the estimated remainder is $9,422.48. That is an illustration, not an earnings promise. Include your own compensation in those expenses if you want the result to represent profit after paying yourself. Otherwise, the remainder still needs to reward your work. Personal or business income taxes are separate from this simple planning estimate.
Move the numbers. See what changes.
Use the calculator to try a ticket price, guest count, and length of stay. Put flights, extra teaching support, excursions you are paying for, payment-processing charges, marketing, and a sensible contingency into additional expenses. If some guests receive a discount, use the average amount you expect to collect per guest. Run a conservative case first, then a fuller group. When you change guest numbers, revisit the expenses too: a boat outing or guest gift may grow with every booking, while your own flight will not. The break-even ticket price shows the average revenue needed per paying guest under the assumptions you entered.
Profit and cash in the bank are different.
A retreat can look profitable on paper and still put pressure on your cash flow. Guests may pay in installments while venue or supplier payments fall due earlier. Put the actual payment dates from your agreements beside the dates you expect to receive guest payments. Decide how much money you need available at each stage and what happens if sales come in more slowly than expected. Do this before announcing a deposit amount to guests. The calculator estimates the result of the retreat; it does not predict when money arrives.
Sell the experience you can stand behind.
A clear offer makes the price easier to understand. Show the dates, room arrangements, program, included meals and transfers, and anything guests will pay for separately. Avoid relying on a sold-out scenario to make the retreat worthwhile. Plan around a group you can realistically gather, agree the details with Synergy, and leave enough room in the budget to be present with your guests once everyone arrives.
